Responsible party
Initiative: Pretoria East Crew
Responsible party: Pretoria Labour Hire
Information Officer: Wade Twilley
Deputy Information Officer for technical platform and data-management matters: Kyle van der Nest
Privacy contact: Private contact routed through the platform application/contact process
Technical operator
GrimByte Systems provides platform development and data-management services independently and on PLH's instructions. Pretoria Labour Hire remains responsible for membership, commercial and project decisions.
Information collected
Applications collect company and application-contact information, CIPC confirmation, business website and social links, a services and capabilities description, and a company profile PDF. They also collect the senior representative's full name, role, business email, direct business phone and confirmation of their authority. Hosting providers may create limited technical and security logs.
Why information is used
Information is used to review business capabilities and applications, verify business identity and public channels, contact the applicant or authorised senior representative, administer approved listings and payments, publish separately approved details, maintain membership and project-credit history, protect the platform, and meet legal or accounting obligations.
Public information
Only separately approved listing and project details are intended for public display. CIPC confirmations, full uploaded company profiles and senior-representative contact details are collected for private review and are not automatically published. Any proposed publication of personal contact details requires separate approval.
Sharing and hosting
Information may be processed by authorised PLH personnel and the independent technical and hosting providers needed to receive Netlify Forms submissions, store uploaded documents, send notifications, provide security, backups and support. Submitted files may be accessible to authorised recipients through hosted file links. Provider access and possible processing outside South Africa require safeguards and review before launch.
Retention and security
Records are retained only as required for listings, historical credit, accounting, disputes and legal duties. Rejected applications are retained for 12 months with the rejection reason, reviewed on reapplication and annually, then anonymised unless continued identifiable retention is required. Reasonable access, account, hosting and backup safeguards are used, but no internet system is completely secure.
Your rights
Subject to applicable law, you may request access, correction or deletion, object to certain processing, withdraw consent where consent applies, or complain about processing. Requests may be submitted through the private application/contact route.
Information Regulator
Unresolved complaints may be submitted to the Information Regulator (South Africa): inforegulator.org.za, POPIAComplaints@inforegulator.org.za, 010 023 5200 or 0800 017 160.
Children and updates
The listing service is not intended for applications by children. This notice will be versioned when processing changes.